Privacy policy of the Aikido Aikikai Association "AIDAS"
1. General provisions
1.1. This privacy policy (hereinafter referred to as the Policy) regulates the collection of personal data by the Aikido aikikai association “AIDAS” (hereinafter referred to as the Association, we
1.2. This Policy applies to all persons (hereinafter referred to as Visitors, Members, You) who visit the website
https://aikido-aidas.lt (hereinafter referred to as the Website), use the services provided on it, submit inquiries via contact forms, or are members of the Association or participate in its activities (e.g., training sessions, seminars).1.3. We ensure that when processing your personal data, we comply with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 We will not process your personal data for longer than is necessary for the purposes for which it was collected or further processed (6 months).
1.4. The controller of personal data is the Aikido Aikikai Association “AIDAS”. Contact details for questions related to data protection:
- Email: [email protected]
- Headquarters: Ukmergės g. 226 – 41, Vilnius, LT-07161
2. What data do we collect and for what purposes?
We collect and process personal data for the following purposes:
2.1. For the purpose of administering association membership and organizing training sessions:
* Data processed: First name, last name, date of birth (age), contact details (e-mail address, phone number), information about training sessions attended, information about membership fee payments, [If necessary, e.g., health certificates or information about injuries – this is special category data that requires stricter conditions].
* For minor members (under 14 years of age): We additionally collect the first and last name and contact details of one of the parents (guardians) and their consent for membership and data processing.
* Legal basis: Performance of a contract (participation in the Association’s activities), legal obligation (legal requirements) and consent (for special categories of data, if applicable).
2.2. For the purpose of responding to your inquiries (via contact forms on the Website or by email):
* Data processed: Name, email address, telephone number (if provided), content of the inquiry.
* Legal basis: Our legitimate interest in providing information and responding to inquiries.
2.3. For the purpose of analyzing website traffic and improving performance (using cookies):
* Data processed: Anonymized information about browsing sessions, part of the IP address, browser type, time of visit, pages viewed.
* Legal basis: Your consent (given via the cookie bar).
2.4. For the purpose of organizing and publicizing events (seminars, camps):
* Data processed: First name, last name, contact details (for registration). Photography or filming may take place during events. We will inform you of this in advance.
* Legal basis: Performance of the contract (participation in the event) and legitimate interest (publicizing the Association’s activities). If focused photos or videos are taken, separate consent is required.
3. Cookies
3.1. A cookie is a small text file that the Website stores on your device (computer or mobile phone) when you visit it.
3.2. Our Website uses the following types of cookies:
* Essential cookies: These cookies are essential for you to browse the Website and use its features. Without these cookies, the Website would not function properly.
* Analytical (Statistical) Cookies: These cookies (e.g., Google Analytics) help us understand how visitors use the Website by collecting anonymous information. This allows us to improve the structure and content of the Website.
3.3. When you visit the Website for the first time, you can choose which cookies you allow to be used, except for essential cookies. You can withdraw your consent at any time by changing your browser settings and deleting the cookies that have been stored.
4. Data retention period
4.1. We store your personal data for no longer than is necessary for the purposes of data processing or as required by law.
* Association members’ data is stored for the entire duration of membership and for two years after membership ends (in accordance with legal requirements, e.g., accounting requirements).
* Data from inquiries submitted via contact forms is stored for 2 years after a response is provided, unless a long-term relationship is established.
* Data collected by cookies is stored for up to 2 years, depending on the type of cookie.
5. Transfer of data to third parties
5.1. We do not transfer your personal data to any third parties, except in the following cases: * If we have received your explicit consent to do so.
* Service providers (data processors) who help us administer the Website and provide IT and accounting services. We require them to ensure the same level of data protection.
* State institutions (e.g., the State Tax Inspectorate, Sodra, sports federations), when required by law.
* Analytics service providers (e.g., Google LLC), but mostly anonymized data is transferred. Google LLC applies the requirements of the EU-US Privacy Shield Framework, which ensures an adequate level of protection.
6. Your rights (data subject rights)
As a data subject, you have the following rights:
- Right of access: To know (be informed) about the processing of your personal data and to obtain a copy of the data being processed.
- Right to rectification: Request the rectification of inaccurate personal data or the completion of incomplete personal data.
- Right to erasure (“Right to be forgotten”): Request the erasure of your data if it is no longer necessary for the purposes for which it was collected or is being processed unlawfully.
- Right to restrict data processing: In certain circumstances (e.g., when disputing the accuracy of data), request that the processing of your data be temporarily restricted.
- Right to data portability: Request to receive your submitted data in a structured, commonly used format, if it is processed automatically on the basis of consent or a contract.
- Right to object: Object to the processing of your personal data when it is processed on the basis of legitimate interest.
- Right to withdraw consent: You may withdraw your consent to the processing of your data (e.g., cookies) at any time. Withdrawing your consent does not affect the lawfulness of data processing prior to withdrawal.
If you believe that your rights have been violated, you have the right to lodge a complaint with the State Data Protection Inspectorate (www.vdai.lt).
7. Policy changes
7.1. We reserve the right to unilaterally update this Policy at any time. The updated Policy shall come into force on the date of its publication on the Website. We recommend that you periodically visit the Website and familiarize yourself with the latest version of the Policy.
8. Contact information
For any questions regarding this Policy or the processing of your personal data, please contact us:
- Aikido Aikikai Association “AIDAS”
- Email: [email protected]
- Headquarters: Ukmergės g. 226 – 41, Vilnius, LT-07161